Procedures and Guidance for Ohio Educational Agencies serving Children with Disabilities

ODE/OEC will continue to review and update the Guidance Document regularly to ensure that it reflects current policies. The date on the Guidance Document will change when it is updated. Users are discouraged from printing the document as the copy a user may print may not include important updates.

List of changes to the Guidance Document in October 2011 can be viewed by clicking here

Section 5,Procedural Safeguards includes three tables. These tables can be quickly accessed using the links below.

When to Provide Prior Written Notice, Informed Consent, and Procedural Safeguards Notice

Conflict Resolution Processes

Quick Reference for Due Process Complaints

New charts are available for:

ETR process chart

Residency and Custody

1. Introduction

   1.1 Overview

   • The State Performance Plan (SPP) and Annual Performance Report (APR)
   • Accountability
   • Monitoring Priority: FAPE in the LRE
   • Monitoring Priority: Disproportionality
   • Monitoring Priority: Effective General Supervision Part B

   1.2 Free Appropriate Public Education (FAPE)

   • Defining FAPE
   • Frame of Reference for FAPE
   • State's Obligation to Make FAPE Available
   • Summary
   • References

   1.3 Least Restrictive Environment (LRE)

   • Defining LRE
   • Defining Regular Education Class and General Education Curriculum
   • Determining a Child's LRE
   • A Continuum for Children's Varying Needs
   • Nonacademic Environments
   • Placement-Neutral Funding
   • Summary
   • References

2. Ohio Required Forms (English)

   The due process form, formerly entitled PR-08, is a model form that is not required by IDEA for parents or local educational agencies to file a request for a due process hearing. It can be found in the Model Forms section.

   • Form PR-01: Prior Written Notice to Parents (revised May 28, 2009)
   • Form PR-02: Parent Invitation (revised May 4, 2009)
   • Form PR-03: Manifestation Determination Review (revised May 4, 2009)
   • Form PR-04: Referral for Evaluation (revised May 4, 2009)
   • Form PR-05: Consent for Evaluation (revised May 4, 2009)

   • Form PR-06: Evaluation Team Report (ETR) - dynamic (revised May 10, 2011)

     Form PR-06: Evaluation Team Report (ETR) - static (revised May 10, 2011)

     • Annotations for Form PR-06 (revised October, 2009)

   • Form PR-07: Individualized Education Program (IEP) - dynamic (revised May 10, 2010)

     Form PR-07: Individualized Education Program (IEP) - static (revised May 6, 2009)

     • Annotations for Form PR-07 (revised September 2,2010)

3. Child Find - Rule 3301-51-03

   3.1 General - 3301-51-03(A)

   • Child Find - 3301-51-03(A)

   3.2 Responsibilities in Locating Children with Disabilities - 3301-51-03 (A) and (B)

   • General - 3301-51-03(A)and (B)
   • Collaboration -3301-51-03(B)(1)(a)and (b)
   • Referral Procedural Steps - 3301-51-03(A); 3301-51-03(B)(1)(a)(b)
   • Data Reporting with All Children including Nonpublic Children - 3301-51-03 (B)(1)(b)
   • Use of the Term "Developmental Delay" - 3301-51-03(B)(2)

   3.3 Disproportionality - 3301-51-03(C)

   • Reducing or Eliminating Significant Disproportionality Based on Race and Ethnicity for Children Participating in Special Education and Related Services - 3301-51-03(C)(1)(a-c)
   • Review and Revision of Policies, Practices, and Procedures Regarding Disproportionality - 3301-51-03(C)(2)(a-c)

   3.4 Transition from Early Intervention to Preschool Special Education - 3301-51-11(D)

   • Transition from Part C Early Intervention - 3301-51-11(D)(1-3)
   • Preschool without Part C
   • Eligibility - 3301-51-11(C)(C)(1-6); 3301-51-04
   • Use of the Term "Developmental Delay" - 3301-51-11(C)((6)(c)

4. Confidentiality - Rule 3301-51-04

   4.1 Policies and Procedures to Examine Records - 3301-51-04(A)

   • Confidentiality - 3301-51-04(A)

   4.2 Notice to Parents - 3301-51-04(C)

   • Notice to Parents - 3301-51-04(C)

   4.3 Access Rights- 3301-51-04(D)

   • Access Rights - 3301-51-04(D)

   4.4 Records on More than One Child - 3301-51-04(F)

   • Records on More than One Child - 3301-51-04(F)

   4.5 Lists of Types and Location of Information - 3301-51-04(G)

   • Lists of Types and Location of Information - 3301-51-04(G)

   4.6 Record of Access - 3301-51-04(E)

   • Record of Access - 3301-51-04(E)

   4.7 Fees - 3301-51-04(H)

   • Fees - 3301-51-04(H)

   4.8 Children's Rights - 3301-51-04(P)(1-3)

   • Children's Rights - 3301-51-04(P)(1-3)

   4.9 Disciplinary Information - 3301-51-04(Q)

   • Disciplinary Information - 3301-51-04(Q)

   4.10 Referral to and Action by Law Enforcement and Judicial Authorities and Transmittal of Records - 3301-51-04(R)(1) and (2)

   • Referral to and Action by Law Enforcement and Judicial Authorities and Transmittal of Records - 3301-51-04(R)(1) and (2)

   4.11 Amendment of Records at Parents' Request - 3301-51-04(I)

   • Amendment of Records at Parents' Request - 3301-51-04(I)

   4.12 Hearing and Hearing Results - 3301-51-04(J-L)

   • Hearing - 3301-51-04(J)
   • Hearing Procedures - 3301-51-04(L)
   • Hearing Results - 3301-51-04(K)

   4.13 Consent - 3301-51-04(M)

   • Consent - 3301-51-04(M)

   4.14 Safeguards - 3301-51-04(N)

   • Safeguards - 3301-51-04(N)

   4.15 Destruction of Information - 3301-51-04(O)

   • Destruction of Information - 3301-51-04(O)

5. Procedural Safeguards - Rule 3301-51-05

   • When to Provide Prior Written Notice, Informed Consent, and Procedural Safeguards Notice (table)

   5.1 Prior Written Notice - 3301-51-05(H)

   • Prior Notice by the School District - 3301-51-05(H)(1)(a) and (b)
   • Electronic Mail - 3301-51-05(J)
   • Content of Notice - 3301-51-05(H)(2)(a-g)
   • Notice in Understandable Language - 3301-51-05(H)(3)(a) and (b)
   • IEP as Written Notice - 3301-51-05(H)(4)(c)

   5.2 Procedural Safeguards Notice - 3301-51-05(I)

   • General - 3301-51-05(I)(1)(a-d)
   • Electronic Mail - 3301-51-05(J)
   • Internet Web Site - 3301-51-05(I)(2)
   • Contents of Notice - 3301-51-05(I)(3)(a-m)
   • Notice in Understandable Language - 3301-51-05(I)(4); 3301-51-05(H)(3)(a) and (b)

   5.3 Parental Consent for Evaluation- 3301-51-05(C)(1)

   • Request for Initial Evaluation - 3301-51-06(B)(2) and (3)
   • Parents' Request - 3301-51-06(B)(2)
   • School District Referral - 3301-51-06(B)(2) and (3)
   • Date of Consent
   • Wards of the State - 3301-51-05(C)(1)(d)(i-iii)
   • Divorced Parents with Joint Custody
   • If Unable to Obtain Parental Consent - 3301-51-05(C)(1)(e)
   • Parental Consent for Reevaluation - 3301-51-05(C)(4)(a)(i-iii)(b)(i-ii)
   • If Parents Refuse Consent for Reevaluation - 3301-51-05(C)(4)(a)(i-iii)
   • If the Parents Failed to Respond - 3301-51-05(C)(4)(b)((i)and(ii)
   • Parental Consent Not Required - 3301-51-05(C)(6)(c)(iii-iv)

   5.4 Parental Consent for Services and Change in Placement - 3301-51-05(C)(2) and (4)

   • Parental Consent for Services - 3301-51-05(C)(1)(b)(2)(a) and (b)
   • If the Parents Failed to Respond - 3301-51-05(C)(2)(c)and (d)(i) and (ii)
   • Change in Placement
   • Parental Consent for Change in Placement - 3301-51-05(C)(5)(a) and (b); 3301-51-09(C)(1) and (2)
   • Parental Consent for Change in Placement (continued) - 3301-51-05(C)(5)(c)(i) and (ii); 3301-51-05(K)(26)
   • Revocation of Consent- 3301-51-05(C)(3)(a-c)

   5.5 Transfer of Parental Rights at Age of Majority - 3301-51-07(H)(3); 3301-51-05(D)(1) and (2)

   • Transfer of Parental Rights at Age of Majority - 3301-51-07(H)(3); 3301-51-05(D)(1)and (2)
   • Guidance - 3301-51-05(D)(1) and (2)

   5.6 Surrogate Parents - 3301-51-05(E)

   • General - 3301-51-05(E)(1)
   • Wards of the State - 3301-51-05(E)(3)
   • Unaccompanied Homeless Youth - 3301-51-05(E)(9)
   • Appointment of Surrogate by a Judge - 3301-51-05(E)(7)
   • Child Who Has Reached Age of Majority (age 18) - 3301-51-05(E)(8)
   • Duties of the School District - 3301-51-05(E)(2)(a) and (b)
   • Method for Determining Need - 3301-51-05(E)(2)(a)and (b)
   • Appointment of Surrogate by School District - 3301-51-05(2)(a) and (b)
   • Recruitment - 3301-51-05(E)(4)(c)
   • Criteria for Selecting Surrogate Parents - 3301-51-05(E)(4)(i-iv)
   • Case Load
   • Term of Appointment
   • Compensation – 3301-51-05(E)(5)
   • Liability - 3301-51-05(E)(6)

   5.7 Opportunity to Review Records and Participate in Meetings - 3301-51-05(F)

   • Opportunity to Examine Records - 3301-51-05(F)(1)(a) and (b)
   • Requests for Evaluation Team Reports - 3301-51-05(F)(1)
   • Parental Participation in Meetings - 3301-51-05(F)(2)(a-c)
   • Parental Involvement in Placement Decisions - 3301-51-05(F)(3)(a-d)

   5.8 Independent Educational Evaluation - 3301-51-05(G)

   • General - 3301-51-05(G)(1)(a-c)
   • School District Criteria - 3301-51-05(G)(5)(a) and (b)
   • Parental Right to Evaluation at Public Expense - 3301-51-05(G)(2)(a-e)
   • Filing a Due Process Complaint - 3301-51-05(K)(7)
   • Providing an Independent Evaluation at Public Expense - 3301-51-05(G)(2)(b) and (G)(4)
   • Guidance Provided by the U.S. Department of Education
   • Parent-initiated Evaluations - 3301-51-05(G)(3)(a-b)

   5.9 Conflict Resolution - 3301-51-05(K)(1-26)

   • Introduction
   • Discussion or Conference
   • IEP Meeting - 3301-51-07(C)
   • IEP Facilitation
   • Administrative Reviews - 3301-51-05(K)
   • State Complaints - 3301-51-05(K)(4)
   • Mediation - 3301-51-05(K)(3)
   • Due Process Complaint - 3301-51-05(K)(8)
   • Resolution Meeting - 3301-51-05(K)
   • Conflict Resolution Processes (table)

   5.10 Administrative Reviews - 3301-51-05(K)

   • Administrative Reviews - 3301-51-05(K)(1)(a)
   • Opportunity to Present Complaints to the Superintendent - 3301-51-05(K)(1)(b)(i-iii)

   5.11 Mediation - 3301-51-05(K)(3)

   • Guidance - 3301-51-05(K)(3)
   • Selecting and Agreeing Upon a Mediator - 3301-51-05(K)(3)(b)(iii) and (iv)
   • Facilitated Resolution Meetings
   • Procedures to Offer to Parents and Schools that Choose Not to Use Mediation - 3301-51-05(K)(3)(b)(ii) and (v)
   • Scheduling of Mediation - 3301-51-05(K)(3)(b)(vi) and (x)
   • Executing a Legally-binding Agreement - 3301-51-05(K)(3)(b)(vii) and (viii)
   • Incorporating Mediation Changes in the IEP - 3301-51-05(K)(3)(b)(ix)
   • Cost of Mediation - 3301-51-05(K)(3)(b)(v)

   5.12 State Complaint Procedures - 3301-51-05(K)(4)

   • Written Complaint Procedures - 3301-51-05(K)(4)(a)(i) and (ii)
   • Parents of Children with Disabilities in Nonpublic Schools - 3301-51-08(L)(3)
   • Definition: Homeless Children and Youth
   • Filing a Complaint - 3301-51-05(K)(6) and (7)(a)(i) and (ii)
   • Letter of Complaint - 3301-51-05(K)(6)(a-d)
   • Letter of Acknowledgment - 3301-51-05(K)(5)
   • Letter of Allegation - 3301-51-05(K)(5)
   • Extension of 60-day Timeline - 3301-51-05(K)(5)(b)(i)
   • Final Decision - Letter of Findings - 3301-51-05(K)(5)(v)
   • Further Inquiry - 3301-51-05(K)(5)(b)
   • Remedies for Denial of Appropriate Services - 3301-51-05(K)(4)(b)(i)and (ii)
   • Complaints and Due Process Hearings Filed under Minimum State Complaint Procedures - 3301-51-05(K)(5)(c)(i-iii)

   5.13 Due Process Complaints - 3301-51-05(K)(8)

   • What is a Due Process Complaint? - 3301-51-05(K)(7)(a)(i)
   • Who Can File a Due Process Compliant and on What Issues? - 3301-51-05(K)(7)(a)(i)
   • What is the Time Limit for Filing a Complaint? - 3301-51-05(K)(7)(a)(ii); 3301-51-05(K)(10)(f)
   • What Information Must be Included in a Due Process Complaint? - 3301-51-08(K)(8)(b)(i-vi)
   • Appointment of Hearing Officer - 3301-51-05(K)(8)(d); 3301-51-05(K)(10)(c)(i-iii)
   • Who Decides Whether the Information in the Due Process Complaint is Sufficient? - 3301-51-05(K)(8)(e)(i-v)
   • Amending a Due Process Complaint - 3301-51-05(K)(8)(e)(iv)(a)and (b)
   • Re-filing the Due Process Complaint - 3301-51-05(K)(8)(e)(v)
   • What Steps does the School District Take When It Receives a Due Process Complaint and a Request for a Due Process Hearing? - 3301-51-05(K)(8)(f)(i) and (ii); 3301-51-05(K)(7)(c)
   • What Steps Does the School District Take When It Files a Due Process Complaint? - 3301-51-05(K)(7)(b)
   • Quick Reference for Due Process Complaints (table)

   5.14 Resolution Process - 3301-51-05(K)(9)

   • Resolution Meeting - 3301-51-05(K)(9)(a)(i-v)
   • Parents' Due Process Request - 3301-51-05(K)(9)(a)(i-v)
   • District Due Process Request
   • Facilitated Resolution Meeting
   • Planning for the Resolution Meeting - 3301-51-05(K)(9)(a)(i-v)
   • Resolution Period - 3301-51-05(K)(9)(b)(i) and (ii)
   • Adjustments to Thirty-day Resolution Period (15-day for Expedited Hearing) - 3301-51-05(K)(9)(c)
   • Failure to Hold a Resolution Meeting - 3301-51-05(K)(9)(b)(iii-v)
   • Failure to Participate in the Resolution Meeting - 3301-51-05(K)(9)(b)(iii-iv)
   • Written Settlement Agreement - 3301-51-05(K)(9)(d)
   • Agreement Review Period - 3301-51-05(K)(9)(e)

   5.15 Impartial Due Process Hearing - 3301-51-05(K)(10)

   • Expedited Due Process Hearings - 3301-51-05(22)(c)(i)
   • General - 3301-51-05(K)(10)(a) and (b)
   • Subject Matter of the Due Process Hearing - 3301-51-05(K)(10)(d)
   • Timeline and Exceptions for Requesting a Hearing - 3301-51-05(K)(10)(e); 3301-51-05(K)(10)(f)
   • Responsibility of the Hearing Officer - 3301-51-05(K)(12)(a-e)
   • Hearing Rights - 3301-51-05(K)(11)(a)(i-v) and (c)(i-iii)
   • Timelines and Adjustments - 3301-51-05(K)(15)(a) and (c)
   • Withdrawal of Request - 3301-51-05(K)(9)(c)
   • Convenience of Hearings - 3301-51-05(K)(15)(d)
   • Disclosure of Information- - 3301-51-05(K)(11)(b)(i-ii)
   • Hearing Decisions - 3301-51-05(K)(13)(a)(i-iii)
   • Separate Request for a Due Process Hearing - 3301-51-05(K)(13)(c)
   • Finality of Decision, Appeal - 3301-51-05(K)(14)(a)
   • Costs for Hearing Requested by Parents - 3301-51-05(K)(16)(a) and (b)(i) and (ii)
   • Costs for Hearing Requested by Other Public Agency - 3301-51-05(K)(16)(c)
   • Use of Part B Funds - 3301-51-05(18)(b)(i) and (ii)
   • Findings and Decision to Advisory Panel and General Public - 3301-51-05(K)(13)(d)(i) and (ii)
   • Quick Reference for Due Process Complaints (table)

   5.16 Expedited Due Process Hearing - 3301-51-05(K)(22)

   • What is an Expedited Due Process Hearing? - 3301-51-05(K)(22)(a),(c)(i),(ii) and (v)
   • Who May Request an Expedited Due Process Hearing? - 3301-51-05(K)(a)
   • How Do Parents or a School District Request an Expedited Due Process Hearing? - 3301-51-05(K)(22)(d)(i) and (ii)
   • Exceptions to Requirements for Non-expedited Hearing
   • What are the Timelines for the Expedited Due Process Hearing? - 3301-51-05(K)(22)(c)(ii),(iii) and (d)(i-iv)
   • Exception to Requirements for Non-expedited Hearing - 3301-51-05(K)(22)(d)(iv)
   • Why do the Federal Regulations and Operating Standards for Ohio Educational Agencies Serving Children with Disabilities Require a Resolution Meeting? - 3301-51-05(K)(22)(c)(iii)(a)and(b)
   • What Authority Does a Hearing Officer Have in an Expedited Due Process Hearing? - 3301-51-05(K)(22)(b)(i-iii)
   • What Do the Above Requirements Stating "the Procedures...May be Repeated" Mean? - 3301-51-05(K)(22)(b)(iii)
   • Removals Involving Special Circumstances and Expedited Due Process Hearings - 3301-51-05(K)(20)(g)
   • Hearing Decision and Appeal - 3301-51-05(K)(22(d)(v)
   • Exceptions to Requirement for Non-expedited Hearing
   • Which Time Period Applies? - 3301-51-05(K)(23)
   • Was the Child Disciplined Under School Code of Conduct Violations that Involved a Disciplinary Change in Placement? - 3301-51-05(K)(23); 3301-51-05(K)(2)(c)
   • Was the Child Discipline Under Special Circumstances for Weapon or Drug Violations, or Serious Bodily Injury? - 3301-51-05(K)(23); 3301-51-05(K)(20)(g)
   • Quick Reference for Due Process Complaints (table)

   5.17 Appeal of Hearing Officer's Decision and State-Level Reviews - 3301-51-05(K)(14)

   • Appeal of Hearing Officer's Decision - 3301-51-05(K)(14)(b)(i)
   • Impartial Review - 3301-51-05(K)(14)(b)(ii)
   • Responsibilities of the State-Level Review Officer - 3301-51-05(K)(14)(b)(iii)
   • Finality of Review Decision - 3301-51-05(K)(14)(d)
   • Cost - 3301-51-05(K)(16)
   • Civil Action - 3301-51-05(K)(17)(a)
   • Filing in Federal District Court - 3301-51-05(K)(17)(b-e)
   • Filing in Ohio Common Pleas Court - 3301-51-05(K)(17)(b-e)

   5.18 Child's Status During Proceedings - 3301-51-05(K)(19)(a-d)

   • Child's Status During Proceedings - 3301-51-05(K)(19)(a-d)

   5.19 Attorney's Fees - 3301-51-05(K)(18)

   • General - 3301-51-05(K)(18)(a)
   • Awarding of Fees - 3301-51-05(K)(18)(c)(i-iv)
   • Prohibition on Use of Funds - 3301-51-05(K)(18)(b)(i) and (ii)

6. Evaluation - Rule 3301-51-06

   • ETR process chart

   6.1 Instruction and Intervention Supported by Scientifically Based Research - 3301-35-06

   • Comprehensive and Integrated System of High Quality Instruction and Intervention
   • Twice Exceptional Children
   • Assurance of Appropriate Instruction in Special Circumstances
   • Components of Effective Interventions
   • Effective Interventions are NOT:
   • Scientifically Based Research

   6.2 Request and Referral for Initial Evaluation - 3301-51-06(A)(1)and (B)(1-4)

   • Request and Referral for Initial Evaluation -3301-51-06(B)(2) and (3)
   • Definition of Initial Evaluation - 3301-51-06(B)(1)and (4)
   • Referral Process - 3301-51-01(B)(51)
   • Exception to 60-day Timeline - 3301-51-06(B)(5)(a)and (b); 3301-51-06(H)(3)(c)
   • Parental Consent for Initial Evaluation - 3301-51-05(C)(1)

   6.3 Evaluation Team - 3301-51-01(B)(21); 3301-51-07(I)(1)(e-g)

   • Additional Evaluation Team Members - 3301-51-06(H)(2)(a-d)
   • Engaging Parents in the Process - 3301-51-06(E)(2)(a)

   6.4 Planning and Conducting the Evaluation - 3301-51-06(F)(1)-(3); 3301-51-06(E)(2)and (3)

   • Planning the Evaluation- 3301-51-06(F)(1)and (2)
   • Accepting an Out-of-State Evaluation
   • Review of Existing Evaluation Data - 3301-51-06(F)(1)(a) and (b)
   • Selecting Assessment Strategies and Tools - 3301-51-06(E)(3)(a-i)
   • Screening Assessments - 3301-51-06(C)
   • Formative Assessment - Mastery Measurement
   • Formative Assessment - Curriculum-based Measurement/Progress Monitoring
   • Diagnostic Assessments
   • Norm-referenced Assessments
   • Summative Assessments
   • Conducting the Evaluation - 3301-51-06(E)(2)

   6.5 Reevaluation - 3301-51-06(D)

   • Reevaluation - 3301-51-06(D)(1) and (2)
   • Reevaluation Not Required When: - 3301-51-06(F)(5)(b)
   • Planning and Conducting the Reevaluation - 3301-51-06(D)(1)(a-d)
   • Reevaluation Team - 3301-51-01(B)(21); 3301-51-07(I)(1)(e-g)
   • Reevaluation Conducted by Reviewing Existing Evaluation Data - 3301-51-06(F)(1)(a)(i-vi)
   • Reevaluation Requiring Additional Evaluation Data - 3301-51-06(F)(1)(b)and (F)(3)
   • Evaluation Report for Reevaluations - 3301-51-06(G)(1)(b)(i) and (ii)
   • Reevaluation Required for Preschool to Kindergarten - 3301-51-06((D)(1)(c)

   6.6 Eligibility Determination and Evaluation Report - 3301-51-06(G)

   • Evaluation Team Report - 3301-51-06(G)(1)(a) and (b)
     • General Evaluation Report Requirements
     • Contents of the Evaluation Team Report (ETR) - 3301-51-06(G)(1)(b)(i) and (ii)
   • Eligibility Determination - 3301-51-06(G)(1)(a) and (b)
     • Determination of Eligibility - 3301-51-06(G)(1-3; 3301-51-06(H)(3)(a) and (b)(i) and (ii)
     • Disability Must Have Adverse Impact on the Child's Educational Performance and/or for Preschool the Ability to Participate in Developmentally Appropriate Activities - 3301-51-01(B)(10) and (48)
     • Child Must Meet Eligibility Criteria in the Standards - 3301-51-01(B)(10); 3301-51-06((G)(1)(a) and (2)(a) and (b)

   6.7 Specific Learning Disabilities – 3301-51-06(H)

   • Eligibility Determination - Specific Learning Disabilities - 3301-51-06(H)(3)(a-c)
     • Additional Procedures Required for Specific Learning Disability (SLD) Determination - 3301-51-06(H)(1-3)(a-c)
   • Eligibility Determination - Specific Learning Disabilities - 3301-51-06(H)(3)(a-c)
     • Assessment Procedures for Identifying Children with Specific Learning Disabilities (SLD) - 3301-51-06(H)(1)(a)(i)
     • SLD - Use of a Process Based on the Child's Response to Scientific, Research-based Intervention (Response to Intervention - RtI) - 3301-51-06(H)(1)((a)(ii)
     • Response to Intervention is Defined as the Practice of:
     • The Essential Components of an Effective RtI model include:
     • RtI - Discrepancy Between a Child's Expected and Actual Performance - 3301-51-06(H)(d)(iv)
     • RtI - Scientifically Based, Technically Adequate Assessment Procedures - 3301-51-06(H)(3)(d)(iii)
     • RtI - Scientifically Based Intervention - 3301-51-06(H)(3)(d)(ii)
     • SLD - Assessment Process to Identify a Child's Strengths and Weaknesses- 3301-51-06(H)(3)(e)
     • SLD - Alternative Research-based Assessment Procedures - 3301-51-06(H)(3)(e)
     • Additional Documentation Required for Specific Learning Disability Determination - 3301-51-06(H)(5)(a) and (b)
   • State's Policies - Student Performance Data Collected and Services Provided When Implementing a Response to Intervention Process - 3301-51-06(H)(3)(d)(i) and (ii) and (H)(3)(f)

   6.8 Definitions of "a Child with a Disability" - 3301-51-01(B)(10)

   • Eligibility Requirements for Disability Categories
   • Criteria for Identifying Children with Autism - 3301-51-01(B)(10)(d)(i)
   • Criteria for Identifying Children with Cognitive Disability - 3301-51-01(B)(10)(d)(ii)(a-b)
   • Criteria for Identifying Children with Deaf-Blindness - 3301-51-01(B)(10)(d)(iii)
   • Criteria for Identifying Children with Deafness or Hearing Impairment - 3301-51-(d)(iv) and (vi); 3301-51-06(J)
   • Criteria for Identifying Children with Emotional Disturbance - 3301-51-01(B)(10)(d)(v)
   • Criteria for Identifying Children with Multiple Disabilities - 3301-51-01(B)(10)(d)(vii); 3301-51-06(I) - 3301-51-01(B)(10)(d)(viii)
   • Criteria for Identifying Children with Orthopedic Impairments - 3301-51-01(B)(10)(d)(viii)
   • Criteria for Identifying Children with Other Health Impairments - 3301-51-1(B)(10)(d)(ix)
   • Criteria for Identifying Children with Specific Learning Disabilities - 3301-51-01 (B)(10)(d)(x); 3301-51-06(H)
   • Criteria for Identifying Children with Speech or Language Impairments - 3301-51- 01(B)(10)(d)(xi)
   • Criteria for Identifying Children with Traumatic Brain Injury - 3301-51-01(B)(10)(d)(xii)
   • Criteria for Identifying Children with Visual Impairments - 3301-51-01(B)(10)(d)(xiii)
   • Criteria for Identifying Children with Developmental Delays - 3301-51-11(C)(6)
   • Other Health Handicapped - Major & Minor - from the EMIS Guidelines

7. Individualized Education Program (IEP) - Rule 3301-51-07

   7.1 General - 3301-51-07(A-C)

   • General and Children in Other Districts or Agencies - 3301-51-07(A), (C) and (D)(1)and (2)
   • When IEPs Must be in Effect - 3301-51-07(K)(1)
   • Each School District Must Ensure That: -3301-51-07(K)(1-3)(a)and (b)
   • For an Initial IEP - 3301-51-07(K)(2)
   • For Children Who Transition from Part C Early Intervention - 3301-51-07(K)(1)
   • For Children Who Transfer into the District in the Summer - 3301-51-07(K)(1)
   • For an IEP Developed During an Annual Review
   • IEPs for Children Who Transfer School Districts in the Same State - 3301-51-07(K)(5)(a) or (b)
   • What Does the District Do When There is No ETR or IEP or the ETR and IEP Have Expired? - 3301-51-07(K)(1)
   • IEPs for Children Who Transfer from Another State - 3301-51-07(K)(6)(a) and (b)
   • What is a District's Responsibility Regarding Transmittal of Records? - 3301-51-07(K)(7)(a) and (b)
   • Nonpublic School Placements by Public School Districts - 3301-51-07(M)(1-3)
   • Nonpublic School Placements by Parents - 3301-51-08(A) and (C)(1)and (2)
   • Autism Scholarship(ASP) Considerations - 3301-51-08(R)(1)(a) and (b)
   • Children with Disabilities in Adult Prisons - 3301-51-07(L)(4)
   • Related Services - 3301-51-01(B)(52)
   • Transportation as a Related Service - 3301-51-07(52)
   • Related Services as Special Education - 3301-51-01(B)(58)
   • Procedures for Missed Related Services

   7.2 Identification of IEP Team Member and Their Roles - 3301-51-07(I)

   • Who are the Members of the IEP Team? - 3301-51-07(I)(1)(a-g)
   • Who are the Parents? - 3301-51-01(B)(42)
   • How Do You Determine if You Need a Surrogate? - 3301-51-05(E)(1); 3301-51-01(B)(65)
   • Surrogate Parent - 3301-51-05(E)(2),(3)and (4)(a) and (b)
   • What is the Role of the Parents? - 3301-51-07(I)(1)
   • Who is the Regular Education Teacher? - 3301-51-07(I)(1)((b)
   • What is the Role of the Regular Education Teacher? - 3301-51-07(L)(c)(i) and (2)
   • Who is the Intervention Specialist or Special Education Provider? - 3301-51-07(I)(1)(c); 3301-51-01(B)(27)
   • What is the Role of the Intervention Specialist? - 3301-51-09(G)(1),(2) and (3)
   • Who is the Related Service Provider? - 3301-51-01(B)(52)
   • What is the Role of the Related Service Provider? - 3301-51-09(G)(1), (2) and (3)
   • Who is the Representative of the School District? - 3301-51-07(I)(d)(i-iii)
   • What is the Role of the School District Representative?
   • Who can Interpret the Implications of Evaluation Results? - 3301-51-07(I)(1)(e)
   • What are the Additional Roles of the Individual Who Interprets Implications of the Evaluation Results?
   • Who are Other Individuals Who Have Knowledge or Special Expertise Regarding the Child? - 3301-51-07(I)(1)(f) and (I)(3)
   • What is the Role of Other Individuals Who Have Knowledge or Special Expertise Regarding the Child?-
   • In the Following Cases the District Must Invite: - 3301-51-07((I)(2)(c); 3301-51-07(I)(6)
   • What is the Role of the Child? - 3301-51-07((I)(1)(g); 3301-51-07(I)(2)(a)and (b),

   7.3 IEP Planning Process

   • What Should be Done Before the Initial and Annual IEP Meeting? - 3301-51-07(J)(1-5); 3301-51-07(L)(1)(a)(i-iv)
   • Who Determines Who is Required to Attend the IEP Meeting? - 3301-51-07(I)(a-g)
   • When May an IEP Team Member be Excused from Attending an IEP Meeting? - 3301-51-07(I)(5)(a) and (b)
   • Can a Meeting be Held if the District Cannot Convince the Parents to Attend? - 3301-51-07(J)(4)(a-c)
   • What is Done if, After Agreeing to the IEP Meeting Date, the Parents Do Not Attend? - 3301-51-07(J)(3) and (4)(a-c)
   • If the Parents Cannot be Reached: - 3301-51-07(J)(6) and 3301-51-05(H)(1)(a) and (b)
   • What Does the District Do When Children with ETRs/IEPs Move into the District? - 3301-51-07(K)(1), (5) and (6)

   7.4 Development of IEP - 3301-51-07(H)(1)and (2); 3301-51-07(L)(1-3)

   • IEP PR-07 Form
   • Developing the IEP
   • Amending the IEP - 3301-51-07(L)(1)(d)and (f)

   7.5 Special Instructional Factors - 3301-51-07(L)(1)(b)(i-v)

   • What are Special Instructional Factors? - 3301-51-07(L)(b); 3301-51-02(G)(1)(a-c) and (I)(1-4);
   • When is Behavior Addressed in the IEP? - - 3301-51-07(L)(1)(b)(i)
   • What is a Functional Behavior Assessment (FBA)? - 3301-51-05(20)(d)(b)
   • What is a Behavior Intervention Plan (BIP)? - 3301-51-05(20)(f)(i)(a)or (b)
   • Does Ohio Have a Policy Regarding the Use of Restraints?
   • When Must a Crisis Intervention Plan be Developed? - - 3301-51-09(I)(2)(d)
   • What Should be Included in a Crisis Intervention Plan? - 3301-51-09(I)(2)(d)
   • How Does the Team Address Limited English Proficiency(LEP)? -3301-51-07(L)(1)(b)(ii)
   • What is a Visual Impairment? - - 3301-51-01(B)(d)
   • Eye Examinations for Children with Disabilities
   • What Must the Team Consider for a Child with a Visual Impairment? - 3301-51-07(L)(1)(b)(iii)
   • When are Communication Needs Considered and How Should They be Documented? - 3301-51-07(L)(1)(b)(iv)
   • How Does the Team Identify the Services Needed for a Child with Deafness/Hearing Impairment? - 3301-51-07(L)(1)(b)(iv)
   • What are Interpreting Services? - 3301-51-01(B)(b)(v)(a) and (b)
   • What if the Team Determines the Child Needs Interpreting Services? - 3301-51-07(H)(1)(e)
   • What are Assistive Technology Services and Devices? - 3301-51-01(B)(2)
   • What is Adaptive Physical Education (APE) ? - 3301-51-01(B)(58)(b)(ii); 3301-51-02(I)(1-3)
   • How Should the Team Address Physical Education? - 3301-51-02(I)(1-4)
   • What are Extended School Year (ESY) Services? - 3301-51-02(G)(1)(a-c)
   • How Does the Team Determine the Need for Extended School Year Services? - 3301-51-02(G)(1)(b)(i) and (ii)
   • Accommodations and Alternate Assessment - 3301-51-07(H)(1)(g) and (h)
   • How Should the Team Determine Testing Participation and Accommodations? - 3301-51-07(H)(1)((g)
   • Assessment Accommodations - 3301-13-03(H)
   • Presentation Accommodations - 3301-13-03(H)
   • Response Accommodations - 3301-13-03(H)
   • Setting Accommodations - 3301-13-03(H)
   • Timing and Scheduling Accommodations - 3301-13-03(H)
   • What are the Criteria for Allowable Accommodations?
   • What are Acceptable Accommodations? - 3301-13-03(H)
   • How Does the Team Determine if the Child Should Participate in Alternate Assessment?
   • Exclusion from the Consequences of the OGT

   7.6 Postsecondary Transition Services - 3301-51-07(H)(2)(a)and (b)

   • Future Planning - 3301-51-07(H)(1)(a)
   • Guidance
   • Who Should Provide Services? - 3301-51-01(B)(63)(a)(iii)
   • When Transition Services May be Special Education - 3301-51-01(B)(63)(b)
   • Age 14 Requirements - Ohio Rules - 3301-51-07(H)(2)(a)
   • Age-appropriate Transition Assessment - 3301-51-07(H)(2)
   • Age 16 Requirements - Ohio Rules - Transition Services (continued) - 3301-51-07(H)(2)(b)(i) and (ii)
   • Transition Services in IEP - 3301-51-07(H)(2)(a)and (b)(i) and (ii)
   • Inviting the Child to the IEP Meeting - 3301-51-07(I)(2)(a)
   • When the Child Does Not Attend the IEP Meeting - 3301-51-07(I)(2)(b)
   • Inviting Representatives of Outside Agencies to the IEP Meeting - 3301-51-07(I)(2)(c)
   • Participating Agency Failure to Provide Services - 3301-51-07(L)(3)(a)
   • Notice of Meeting - 3301-51-07(J)(2)(b) and (c)
   • Information Provided to Parents - 3301-51-07(J)(2(b) and (c); 3301-51-04(M)(2)(a) and (b)

8. Discipline - Rule - 3301-51-05(K)(20)

   8.1 General - 3301-51-05(K)(20)(b)(i)

   • General
   • Procedural Safeguards Notice - 3301-51-05 (H)(3) and (K)(20)(h)
   • Case-by-Case Determination: Unique Circumstances - 3301-51-05(K)(20)(a)
   • Change in Placement - 3301-51-05(K)(26)(a)(i-ii)
   • Case-by-Case Determination When There is a Pattern of Removals -3301-51-05(K)(26)
   • Transmittal of Records to Authorities - 3301-51-04(R)(2)(a-b); 3301-51-05(K)(25)
   • Maintain Data on Rates of Suspension and Expulsions - 3301-51-03(C)(1)(c) and (2)(a)(c) and D)(1)

   8.2 Code of Conduct Violations: Short Term Removals - Not a Change of Placement - 3301-51-05(K)(20(b)(i)and (ii)

   • Child with a Disability Who Violates a Code of Student Conduct - 3301-51-05(K)(20)(b)(i)(ii)and (c)
   • Additional Short-term Removals Beyond 10 Cumulative Days - 3301-51-05(K)(20)(a)and(d)(i)and(iv)
   • To Determine that These Removals Constitute a Change of Placement
   • Case-by-Case Determination - 3301-51-05(K)(20)(a)
   • Services - 3301-51-05(K)(20)(d)(i)

   8.3 Code of Conduct Violations: Removals of More Than 10 Cumulative School Days - Change of Placement]]

   • Notify Parents No Later than the Day the Decision is Made to Suspend - 3301-51-05(H)(3) and (K)(20)(h); 3301-51-05
   • Give the Child's Special Education and Disciplinary Records to the Person Making the Decision about the Disciplinary Action - 3301-51-05(K)(20)(e)(i)
   • Case-by-Case Determination: Unique Circumstances - 3301-51-05(K)(20)(a)(i)
   • Conduct the Manifestation Determination - 3301-51-05(K)(20)(e)(i)
   • Determination that the Behavior Was a Manifestation - 3301-51-05(K)(20)(f)(i)and (2); 3301-51-05(K)(20)(e)(i)(b)(iii)
   • Child's Behavior Was Not a Manifestation - 3301-51-05(K)(20)(c); 3301-51-05(K)(20)(d)(i)(a)and(b)
   • Services for Child with a Disability Removed from Current Placement - 3301-51-05(K)(20)(d)(i),(ii)and (v)
   • Parents of a Child with a Disability Who Disagree with Placement Decision - 3301-51-05(K)(22)(a)

   8.4 Special Circumstances: Removals Involving Drugs, Weapons, or Serious Bodily Injury

   • Definitions: Drugs, Weapons, Serious Bodily Injury
   • Removals for Weapons, Drugs and Serious Bodily Injury - 3301-51-05(K)(20)(g)(i-iii)
   • Procedural Safeguards and Notice - 3301-51-05(K)(20)(h); 3301-51-05(H)(3)(a) and (b)
   • Give the Child's Special Education and Disciplinary Records to the Person Making the Decision about the Disciplinary Action - 3301-51-05(K)(20)(e)(i)
   • Consider Any Unique Circumstances Based Upon the Child's Records Which Could include Factors Such as: - 3301-51-05(K)(2)(a)
   • Convene the IEP Team to Determine the Interim Alternative Educational Setting (IAES) - 3301-51-05(K)(21)
   • Conduct the Manifestation Determination - 3301-51-05(K)(20)(e)(i)(a) and (b)

   8.5 Manifestation Determination - 3301-51-05(K)(20)(e)and (f)

   • Manifestation Determination Review - 3301-51-05(K)(20)(e)(i) and (2)
   • Determination that the Behavior WAS a Manifestation - 3301-51-05(K)(20)(f)(i) and (ii)
   • If the School District and Parents Agree with the Manifestation Determination - 3301-51-05(K)(20)(d)
   • If the School District or Parents Disagree with the Manifestation Determination - 3301-51-05(K)(22)(a)
   • If the Conduct in Question was the Direct Result of the School District's Failure to Implement the IEP: - 3301-51-05(K)(20)(e)(i-iii)
   • If the Child's Behavior is a Manifestation of the Child's Disability, School Personnel must: - 3301-51-05(K)(20)(e)(i-iii)
   • Determination that the Behavior was Not a Manifestation - 3301-51-05(K)(20)(c); 3301-51-05(K)(20)(d)(i)(a-b)
   • When Parents Challenge a Manifestation Determination - 3301-51-05(K)(22)(a)

   8.6 Protections for Children Not Yet Eligible for Special Education and Related Services]] - 3301-51-05(K)(24)(a-d)

   • Protections for Children Not Yet Eligible - 3301-51-05 (K)(24)(a-d)

9. Parentally Placed Nonpublic School Children - 3301-51-08

   • Guidelines for Providing Services

10. Preschool - 3301-51-11

    10.1 Eligibility - Rule 3301-51-11(C)

    • Eligibility Determined with Disability Category - 3301-51-11(C)(5)and (6)(a-d)
    • Four Assessments in Needed Area of Disability - 3301-51-11(C)(1-3)
    • Eligibility for Articulation Problems - 3301-51-11(C)(5)(k); 3301-51-11(C)(6)(d)(iii)
    • Preschooler with a Disability Eligibility Determination - 3301-51-11(C)
    • Catastrophic Costs for Preschool
    • Specific Learning Disability (SLD) as a Preschool Disability Category - 3301-51-11(C)(5)(j)
    • Kindergarten Transition- 3301-51-06(D)(1)(c)
    • Developmental Delay - 3301-51-11(C)(6)(a-d); 3301-51-03(B)(2)(a-c); 3301-51-01(B)(10)(c)(i) and (ii)

    10.2 District Responsibility for FAPE - 3301-51-02(B)(1)

    • Federal, State and Local Funding for Special Education and for Related Services - 3301-51-02(B)(1)and 3301-51-03(B)(1)(a) and (b)
    • Eligible Nonchartered and Chartered Nonpublic School Children - 3301-51-08(A); 3301-51-01(B)(18)
    • Court Placements
    • Summer Birthdays - Age 3 - 3301-51-02(B)(2)(a-c) and (C)(5)
    • Third Birthday on Weekends or During School Breaks in the School Calendar Year - 3301-51-02(B)(2)(a)and (b) and 3301-51-07(K)(1)

    10.3 Continuum of Service Delivery - 3301-51-11(F)(1-7)

    • Continuum of Services and Least Restrictive Environment - 3301-51-11((F)(1-7) and 3301-51-09(A-C)
    • Service Delivery Models - 3301-51-11(F)(1-7)
    • 8+8 and 6+6 Models - 3301-51-11(F)(7)and (H)(1-4)
    • Recruiting Children without Disabilities - 3301-51-11(H)(1-5)
    • Begin Where the Child is Currently Served - 3301-51-09(A)
    • Related Services as the Special Education Program - 3301-51-11(F)(1)(a-c); 3301-51-01(B)(58)(a)(ii)
    • Reporting District, MR/DD, ESC Classes that Meet the Definition of an ECE (50/50) Setting - 3301-51-03(D)(1)and (2)
    • Calculation of Percentage of Time

    10.4 Transition from Part C Early Intervention - 3301-51-11(D)(1-4)

    • Help Me Grow - 3301-51-01(B)26) and 3301-51-11(B)(2)(a-e)
    • Timelines that Must be Met for a Child Suspected of Having a Disability Who is Transitioning from Help Me Grow - 3301-51-11(B)(2)(b)and (c); 3301-51-11(D)(1-3)
    • LEA Referrals Outside of Stated Timelines - 3301-51-11(B)(2)(e)and (D)(1)
    • Implementation of the IEP by the Child's Third Birthday - 3301-51-02(B)(2)(a-c)
    • Third Birthday in the Summer- 3301-51-02(B)(2)(c); 3301-51-11(D)(4)
    • Third Birthday on Weekend or During Breaks in the School Calendar - 3301-51-02(B)(2)(a)and (b); 3301-51-07(K)(1)
    • Transient Families - 3301-51-03(D)(1-3)
    • EMIS Reporting - 3301-51-03(D)(1-3)
    • IEP by Age Three - 3301-51-11(B)(2)(b)and (c)

11. Federal and State Funding

    • Federal Funds
    • Funding Source
      • Individuals with Disabilities Education Improvement Act (IDEA) Funds
      • Method of Distribution
      • Use of Funds
    • State Funds
    • Other State-Funded Programs
      • Catastrophic Aid
      • Transportation
      • Autism Scholarship Program
      • Home Instruction Reimbursement
      • School Psychologist Internship

Glossary